Privacy notice

View as PDF

In order to pursue its mandate and mission, the BIS processes information about individuals ("Personal Data"). The BIS takes your privacy seriously. This Privacy Notice describes how the BIS collects and processes Personal Data, and how, in doing so, the BIS complies with its Personal Data Protection Policy.

The nature of the Personal Data the BIS collects depends on your relationship with the BIS. Typically, the BIS may process the following Personal Data: contact information (eg name, email, address, postcode, phone number); online information (eg cookies and IP address, if you visit the BIS websites); or contractual information (eg personal details in relation to services provided to the BIS).

The BIS collects and processes personal data only for the legitimate purposes set out herein below and only processes the Personal Data, which is relevant to achieve these purposes.

The BIS processes Personal Data in accordance with the following principles:

Lawfulness, fairness and transparency

The BIS shall process Personal Data for legitimate purposes, in a fair and transparent manner.

Legitimate purposes for the processing of Personal Data are:

  • Processing is required in order for the BIS to be able to carry out its mandate and mission, purpose and functions;
  • Processing is necessary in order to protect the vital interests of a natural person;
  • Processing is necessary for establishing and asserting the status, privileges and immunities of the BIS or its staff members;
  • Processing is required for the performance of a contract to which the BIS is a party;
  • Processing is necessary for compliance with the BIS policies procedures and rules;
  • Processing is required for any other activity of the BIS and the individual has given their express consent for such processing.
Purpose limitation

Personal Data shall be collected for one or more specified and legitimate purposes, and not further processed in a manner incompatible with those purposes.

Data minimisation

Processing of Personal Data shall be adequate, relevant and reasonably limited to what is necessary in relation to the legitimate purposes for which Personal Data is processed.

Storage limitation

The BIS shall retain Personal Data for the duration specified in its applicable retention schedule(s) adopted by the BIS.


Personal Data shall be recorded as accurately as possible and, where necessary, updated to fulfil the legitimate purpose(s) for which it is processed.

Integrity and confidentiality

Personal Data shall be recorded as accurately as possible and, where necessary, updated to fulfil the legitimate purpose(s) for which it is processed.


The BIS has established appropriate accountability and oversight mechanisms.

Your Personal Data will be kept for as long as necessary to fulfil the purposes for which they were collected or to comply with legal or internal policy requirements. The BIS applies criteria to determine the appropriate periods for retaining your Personal Data depending on its purpose and in accordance with the BIS retention policies.

Your Personal Data are protected by appropriate technical and organisational safeguards against unauthorized processing and against accidental loss, destruction, damage, alteration, disclosure, access, or use.

The BIS may share your Personal Data with third parties (eg suppliers or service providers). The BIS will only transfer Personal Data to third parties where they comply with a standard of protection of Personal Data equivalent at least to the level of protection established by the BIS Personal Data Protection Policy.

You have the right to obtain information about the use of your Personal Data, request rectification or lodge a complaint.

Related information